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'''WikiVet's Privacy Policy was last Updated 23rd May 2018'''
It is important that you read this Privacy Policy together with any other privacy notice on our website from time to time so that you are fully aware of how and why we are using your data.
It is important that you read this Privacy Policy together with any other privacy notice on our website from time to time so that you are fully aware of how and why we are using your data.
==='''1.1 WIKIMEDIA SITES'''===
==='''WIKIMEDIA SITES'''===
Some of the websites (eg. www.wikivet.net) are editable Wikimedia sites. Any content you add or any change that you make to a Wikimedia Site will be publicly and potentially permanently available.
Some of the websites (eg. www.wikivet.net) are editable Wikimedia sites. Any content you add or any change that you make to a Wikimedia Site will be publicly and potentially permanently available.
Public content such as this is not within the remit of this privacy policy
Public content such as this is not within the remit of this privacy policy
=='''2. IMPORTANT INFORMATION AND WHO WE ARE'''==
=='''IMPORTANT INFORMATION AND WHO WE ARE'''==
==='''2.1 PURPOSE OF THIS PRIVACY POLICY'''===
==='''PURPOSE OF THIS PRIVACY POLICY'''===
WikiVet is the controller and is responsible for your personal data (collectively referred to as, “we”, “us” or “our” in this Privacy Policy).
WikiVet is the controller and is responsible for your personal data (collectively referred to as, “we”, “us” or “our” in this Privacy Policy).
=='''2.2 CONTACT DETAILS'''==
==='''CONTACT DETAILS'''===
Full name of legal entity: The WikiVet Trading Company Ltd (“WTC”), a UK registered limited company number 09692958.
Full name of legal entity: The WikiVet Trading Company Ltd (“WTC”), a UK registered limited company number 09692958.
You can also contact us by email: wikimaster@wikivet.net
You can also contact us by email: wikimaster@wikivet.net
==='''2.3 DATA PROTECTION LEAD (DPL)'''===
==='''DATA PROTECTION LEAD (DPL)'''===
We have appointed a data protection lead (DPL) who is responsible for overseeing questions in relation to this Privacy Policy. If you have any questions about this Privacy Policy, including any requests to exercise your legal rights, please contact us via our customer contact page and state that your query is for the attention of the DPL.
We have appointed a data protection lead (DPL) who is responsible for overseeing questions in relation to this Privacy Policy. If you have any questions about this Privacy Policy, including any requests to exercise your legal rights, please contact us via our customer contact page and state that your query is for the attention of the DPL.
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (https://ico.org.uk). In the UK, please read: https://ico.org.uk/for-the-public/raising-concerns/ for details of how to do this. We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance at wikimaster@wikivet.net
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (https://ico.org.uk). In the UK, please read: https://ico.org.uk/for-the-public/raising-concerns/ for details of how to do this. We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance at wikimaster@wikivet.net
==='''2.4 CHANGES TO THE PRIVACY POLICY AND YOUR DUTY TO INFORM US OF CHANGES'''===
==='''CHANGES TO THE PRIVACY POLICY AND YOUR DUTY TO INFORM US OF CHANGES'''===
We may need to update this Policy at any time and without notice and where we do this we will notify you by including pop up boxes on the website and/or emailing our customers. This Policy was last updated on 23rd May 2018.
We may need to update this Policy at any time and without notice and where we do this we will notify you by including pop up boxes on the website and/or emailing our customers. This Policy was last updated on 23rd May 2018.
It is important that the personal data we hold about you is accurate and up to date. Please keep us informed if your personal data changes during your relationship with us and periodically review your account settings on our websites.
It is important that the personal data we hold about you is accurate and up to date. Please keep us informed if your personal data changes during your relationship with us and periodically review your account settings on our websites.
==='''2.5 THIRD-PARTY LINKS'''===
==='''THIRD-PARTY LINKS'''===
Our websites may include links to third-party websites, plug-ins, applications and other resources. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the Privacy Policy of every website you visit.
Our websites may include links to third-party websites, plug-ins, applications and other resources. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the Privacy Policy of every website you visit.
=='''3. WHAT DATA WE COLLECT ABOUT YOU'''==
=='''WHAT DATA WE COLLECT ABOUT YOU'''==
==='''3.1 PERSONAL DATA'''===
==='''PERSONAL DATA'''===
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We also collect, use and share aggregated and/or anonymised data (“Aggregated Data”) such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature or page. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this Privacy Policy.
We also collect, use and share aggregated and/or anonymised data (“Aggregated Data”) such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature or page. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this Privacy Policy.
==='''3.2 SENSITIVE DATA'''===
==='''SENSITIVE DATA'''===
We do not collect any Sensitive Data about you. Sensitive data refers to data that includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, information about your health and genetic and biometric data. We do not collect any information about criminal convictions and offences.
We do not collect any Sensitive Data about you. Sensitive data refers to data that includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, information about your health and genetic and biometric data. We do not collect any information about criminal convictions and offences.
==='''3.3 IF YOU FAIL TO PROVIDE PERSONAL DATA'''===
==='''IF YOU FAIL TO PROVIDE PERSONAL DATA'''===
Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, where you do not provide suitable email contact to provide you with account validation). In this case, we may have to cancel or not be able to provide a product or service you have requested. We will notify you if this is the case at the time.
Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, where you do not provide suitable email contact to provide you with account validation). In this case, we may have to cancel or not be able to provide a product or service you have requested. We will notify you if this is the case at the time.
=='''4. HOW WE COLLECT AND USE YOUR PERSONAL DATA'''==
=='''HOW WE COLLECT AND USE YOUR PERSONAL DATA'''==
==='''4.1 DATA COLLECTION'''===
==='''DATA COLLECTION'''===
We collect data about you through a variety of different methods including:
We collect data about you through a variety of different methods including:
===='''4.1.1 YOUR PUBLIC CONTRIBUTIONS'''====
===='''YOUR PUBLIC CONTRIBUTIONS'''====
Whatever you post on a Wikimedia Site can be seen and used by everyone.
Whatever you post on a Wikimedia Site can be seen and used by everyone.
When you make a contribution to any Wikimedia Site such as wikivet.net, including on user or discussion pages, you are creating a permanent, public record of every piece of content added, removed, or altered by you. The page history will show when your contribution or deletion was made, as well as your username (if you are signed in) or your IP address (if you are not signed in). We may use your public contributions, either aggregated with the public contributions of others or individually, to create new features or data-related products for you or to learn more about how WikiVet Wikimedia sites are used and edited.
When you make a contribution to any Wikimedia Site such as wikivet.net, including on user or discussion pages, you are creating a permanent, public record of every piece of content added, removed, or altered by you. The page history will show when your contribution or deletion was made, as well as your username (if you are signed in) or your IP address (if you are not signed in). We may use your public contributions, either aggregated with the public contributions of others or individually, to create new features or data-related products for you or to learn more about how WikiVet Wikimedia sites are used and edited.
===='''4.1.2 DIRECT INTERACTIONS'''====
===='''DIRECT INTERACTIONS'''====
You may provide data by filling in forms on our sites (or otherwise) or by communicating with us by post, phone, email, social media or otherwise, including when you:
You may provide data by filling in forms on our sites (or otherwise) or by communicating with us by post, phone, email, social media or otherwise, including when you:
or give us feedback
or give us feedback
===='''4.1.3 AUTOMATED TECHNOLOGIES OR INTERACTIONS'''====
===='''AUTOMATED TECHNOLOGIES OR INTERACTIONS'''====
As you use our site, we may automatically collect Technical Data about your equipment, browsing actions and usage patterns. We collect this data by using cookies, server logs and similar technologies. We may also receive Technical Data about you if you visit other websites that use our cookies.
As you use our site, we may automatically collect Technical Data about your equipment, browsing actions and usage patterns. We collect this data by using cookies, server logs and similar technologies. We may also receive Technical Data about you if you visit other websites that use our cookies.
===='''4.1.4 THIRD PARTIES OR PUBLICLY AVAILABLE SOURCES'''====
===='''THIRD PARTIES OR PUBLICLY AVAILABLE SOURCES'''====
We may receive personal data about you from various third parties and public sources as set out below:
We may receive personal data about you from various third parties and public sources as set out below:
analytics providers such as Google based outside the EU;
*analytics providers such as Google based outside the EU;
advertising networks such as such as Facebook, Twitter and LinkedIn based outside the EU; and
*advertising networks such as such as Facebook, Twitter and LinkedIn based outside the EU; and
search information providers Google based outside the EU.
*search information providers Google based outside the EU.
===='''4.1.5 CONTACT, FINANCIAL AND TRANSACTION DATA'''====
===='''CONTACT, FINANCIAL AND TRANSACTION DATA'''====
We may receive data from providers of technical, payment and delivery services such as Mailchimp and PayPal, including those based outside the EU.
We may receive data from providers of technical, payment and delivery services such as Mailchimp and PayPal, including those based outside the EU.
===='''4.1.6 IDENTITY AND CONTACT DATA'''====
===='''IDENTITY AND CONTACT DATA'''====
We may receive this from publicly available sources such as Companies House and the Electoral Register based inside the EU.
We may receive this from publicly available sources such as Companies House and the Electoral Register based inside the EU.
==='''4.2 THIRD PARTY SOURCES OF DATA/DATA SHARING'''===
==='''THIRD PARTY SOURCES OF DATA/DATA SHARING'''===
We require all third parties to whom we transfer your data to respect the security of your personal data and to treat it in accordance with the law. We only allow such third parties to process your personal data for specified purposes and in accordance with our instructions.
We require all third parties to whom we transfer your data to respect the security of your personal data and to treat it in accordance with the law. We only allow such third parties to process your personal data for specified purposes and in accordance with our instructions.
===='''4.2.1 Essential Service Providers'''====
===='''Essential Service Providers'''====
As hard as we try, we are a small team and we can't do it all. So sometimes we use third-party service providers or contractors who help run or improve the WikiVet sites and business for the benefit of you and other users. We give access to your Personal Information to these providers or contractors as needed to perform their services for us or to use their tools and services. We put requirements, such as confidentiality agreements, in place to help ensure that these service providers treat your information consistently with, and no less protective of your privacy than, the principles of this Policy.
As hard as we try, we are a small team and we can't do it all. So sometimes we use third-party service providers or contractors who help run or improve the WikiVet sites and business for the benefit of you and other users. We give access to your Personal Information to these providers or contractors as needed to perform their services for us or to use their tools and services. We put requirements, such as confidentiality agreements, in place to help ensure that these service providers treat your information consistently with, and no less protective of your privacy than, the principles of this Policy.
===='''4.2.2 Other Businesses'''====
===='''Other Businesses'''====
Sometimes, other businesses may give us data about you which we may need for our legitimate interests of conducting business with you and on occasion are necessary to perform our contract with you. In the event of you purchasing any products or services, this will usually comprise Financial Data or Transaction Data. This happens when we link through to third party payment providers. They tell us where relevant that you have paid for your products and, where relevant and/or necessary they will provide us with your Contact Data and Transaction Data. We also might engage third party contractors to provide us with technical or delivery services that are related to your account with us.
Sometimes, other businesses may give us data about you which we may need for our legitimate interests of conducting business with you and on occasion are necessary to perform our contract with you. In the event of you purchasing any products or services, this will usually comprise Financial Data or Transaction Data. This happens when we link through to third party payment providers. They tell us where relevant that you have paid for your products and, where relevant and/or necessary they will provide us with your Contact Data and Transaction Data. We also might engage third party contractors to provide us with technical or delivery services that are related to your account with us.
==='''4.3 MOBILE ACCESS'''===
==='''MOBILE ACCESS'''===
If you are visiting WikiVet websites with a mobile device, we may use your IP address to provide anonymized or aggregated information to service providers regarding the volume of usage in certain areas.
If you are visiting WikiVet websites with a mobile device, we may use your IP address to provide anonymized or aggregated information to service providers regarding the volume of usage in certain areas.
==='''4.4 PUBLICLY POSTED INFORMATION'''===
==='''PUBLICLY POSTED INFORMATION'''===
===='''''4.4.1 WikiMedia Site Content'''''====
===='''''WikiMedia Site Content'''''====
Any information you post publicly on the WikiVet sites is just that – public. For example, if you put your address or other personal information on your user page, that is public, and not protected by this Policy. And if you edit content without registering or logging into your account, your IP address will be seen publicly. Please think carefully about your desired level of anonymity before you disclose Personal Information on your user page or elsewhere.
Any information you post publicly on the WikiVet sites is just that – public. For example, if you put your address or other personal information on your user page, that is public, and not protected by this Policy. And if you edit content without registering or logging into your account, your IP address will be seen publicly. Please think carefully about your desired level of anonymity before you disclose Personal Information on your user page or elsewhere.
===='''''4.4.2 Professional Bodies'''''====
===='''''Professional Bodies'''''====
In order to verify that users are members of the veterinary profession, we may check relevant registers such as the Royal College of Veterinary Surgeons (RCVS).
In order to verify that users are members of the veterinary profession, we may check relevant registers such as the Royal College of Veterinary Surgeons (RCVS).
===='''''4.4.3 Professional Advisors and Investors'''''====
===='''''Professional Advisors and Investors'''''====
We may also share your data with professional advisers such as our lawyers and insurers to manage risks and legal claims, and/or as part of our relationship and obligations to our investor organisations. This is in our legitimate interests.
We may also share your data with professional advisers such as our lawyers and insurers to manage risks and legal claims, and/or as part of our relationship and obligations to our investor organisations. This is in our legitimate interests.
===='''''4.4.4 Group'''''====
===='''''Group'''''====
In the unlikely event that we sell our business to a third party or re-organise our business or become insolvent, our database would need to be shared with the third-party buyer and their advisors. This is in the legitimate interests of selling our business.
In the unlikely event that we sell our business to a third party or re-organise our business or become insolvent, our database would need to be shared with the third-party buyer and their advisors. This is in the legitimate interests of selling our business.
In the extremely unlikely event that ownership of all or substantially all of the WikiVet websites changes, or we go through a reorganization (such as a merger, consolidation, or acquisition), we will continue to keep your Personal Information confidential, except as provided in this Policy, and provide notice to you via the websites and a notification via our mailing list at least thirty (30) calendar days before any Personal Information is transferred or becomes subject to a different privacy policy.
In the extremely unlikely event that ownership of all or substantially all of the WikiVet websites changes, or we go through a reorganization (such as a merger, consolidation, or acquisition), we will continue to keep your Personal Information confidential, except as provided in this Policy, and provide notice to you via the websites and a notification via our mailing list at least thirty (30) calendar days before any Personal Information is transferred or becomes subject to a different privacy policy.
===='''''4.4.5 Law Enforcement/Legal Compliance'''''====
===='''''Law Enforcement/Legal Compliance'''''====
We will cooperate with all third parties to enforce their intellectual property or other rights. We will also cooperate with law enforcement requests from within or outside your country of residence. This may include disclosing your personal information to government or law enforcement agencies, or private parties, when we have a good faith belief that disclosure is required by law or when we, in our discretion, believe that disclosure is necessary to protect our legal rights, or those of third parties and/or to comply with a judicial proceeding, court order, fraud reduction or legal process served on us. In such cases, we may raise or waive any legal objection or right available to us. These uses of your data are in our legitimate interests of protecting our business security. We may also use your data and share it with the recipients listed in this Policy for the purpose of complying with our legal obligations.
We will cooperate with all third parties to enforce their intellectual property or other rights. We will also cooperate with law enforcement requests from within or outside your country of residence. This may include disclosing your personal information to government or law enforcement agencies, or private parties, when we have a good faith belief that disclosure is required by law or when we, in our discretion, believe that disclosure is necessary to protect our legal rights, or those of third parties and/or to comply with a judicial proceeding, court order, fraud reduction or legal process served on us. In such cases, we may raise or waive any legal objection or right available to us. These uses of your data are in our legitimate interests of protecting our business security. We may also use your data and share it with the recipients listed in this Policy for the purpose of complying with our legal obligations.
The lawful basis for sharing and processing this data is set out in this policy. Please refer to the Glossary for further information.
The lawful basis for sharing and processing this data is set out in this policy. Please refer to the Glossary for further information.
=='''5. HOW WE USE YOUR PERSONAL DATA'''==
=='''HOW WE USE YOUR PERSONAL DATA'''==
==='''5.1 WHY WE USE YOUR DATA'''===
==='''WHY WE USE YOUR DATA'''===
We will only use your personal data when legally permitted. The most common uses of your personal data are:
We will only use your personal data when legally permitted. The most common uses of your personal data are:
Generally, we do not rely on consent as a legal ground for processing your personal data, other than in relation to sending marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by emailing us at wikimaster@wikivet.net
Generally, we do not rely on consent as a legal ground for processing your personal data, other than in relation to sending marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by emailing us at wikimaster@wikivet.net
==='''5.2 PURPOSES FOR PROCESSING YOUR PERSONAL DATA'''===
==='''PURPOSES FOR PROCESSING YOUR PERSONAL DATA'''===
Set out below is a description of the ways we intend to use your personal data and the legal grounds on which we will process such data. We have also explained what our legitimate interests are where relevant.
Set out below is a description of the ways we intend to use your personal data and the legal grounds on which we will process such data. We have also explained what our legitimate interests are where relevant.
Necessary for our legitimate interests to develop our products/services and grow our business
Necessary for our legitimate interests to develop our products/services and grow our business
==='''5.3 AUTOMATED DECISION MAKING'''===
==='''AUTOMATED DECISION MAKING'''===
We do not conduct any automated decision making. We may on occasion profile our customers for the purposes of targeting marketing at them and where this is done, this is undertaken for our legitimate interests of ensuring our marketing is relevant to its audience. For example, we may classify an appropriate audience for a promotion by what products on our website they have previously looked at or expressed an interest in. We do not conduct any online behavioural tracking.
We do not conduct any automated decision making. We may on occasion profile our customers for the purposes of targeting marketing at them and where this is done, this is undertaken for our legitimate interests of ensuring our marketing is relevant to its audience. For example, we may classify an appropriate audience for a promotion by what products on our website they have previously looked at or expressed an interest in. We do not conduct any online behavioural tracking.
=='''6. MARKETING'''==
=='''MARKETING'''==
==='''6.1 DATA PROCESSING'''===
==='''DATA PROCESSING'''===
We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which resources, products, services and offers may be relevant to you. We only use the data you provide to us directly for this purpose along with the Aggregated Data provided to us by our analytics partners and we do not track what other websites you may visit after visiting our site, though in common with most websites, we may register the site which referred you to our site (e.g. a search engine).
We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which resources, products, services and offers may be relevant to you. We only use the data you provide to us directly for this purpose along with the Aggregated Data provided to us by our analytics partners and we do not track what other websites you may visit after visiting our site, though in common with most websites, we may register the site which referred you to our site (e.g. a search engine).
We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising.
We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising.
==='''6.2 MARKETING COMMUNICATIONS'''===
==='''MARKETING COMMUNICATIONS'''===
We generally only send electronic marketing - such as email newsletters. We will always offer a way out of receiving this marketing when you first register and in every marketing or other communication afterwards (see Opting out below).
We generally only send electronic marketing - such as email newsletters. We will always offer a way out of receiving this marketing when you first register and in every marketing or other communication afterwards (see Opting out below).
Where you have have registered your details with us (for example by entering a competition or signing up for a newsletter, or as a user of the websites), we will only send you marketing communications if you have opted into receiving marketing at the time and so given us your express consent (which you may withdraw at any time – see Opting out below).
Where you have have registered your details with us (for example by entering a competition or signing up for a newsletter, or as a user of the websites), we will only send you marketing communications if you have opted into receiving marketing at the time and so given us your express consent (which you may withdraw at any time – see Opting out below).
==='''6.3 OPTING OUT'''===
==='''OPTING OUT'''===
You can ask us or third parties to stop sending you marketing messages, newsletters or updates at any time by logging into your account and adjusting your marketing preferences, by following the opt-out links on any marketing message sent to you or by emailing us at wikimaster@wikivet.net at any time.
You can ask us or third parties to stop sending you marketing messages, newsletters or updates at any time by logging into your account and adjusting your marketing preferences, by following the opt-out links on any marketing message sent to you or by emailing us at wikimaster@wikivet.net at any time.
Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a product/service purchase, or related correspondence, and we will continue to process such data in accordance with this Privacy Policy and only ever as permitted by law.
Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a product/service purchase, or related correspondence, and we will continue to process such data in accordance with this Privacy Policy and only ever as permitted by law.
=='''7 CHANGE OF PURPOSE'''==
=='''CHANGE OF PURPOSE'''==
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to find out more about how the processing for the new purpose is compatible with the original purpose, please email us at wikimaster@wikivet.net
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to find out more about how the processing for the new purpose is compatible with the original purpose, please email us at wikimaster@wikivet.net
We may process your personal data without your knowledge or consent where this is required or permitted by law.
We may process your personal data without your knowledge or consent where this is required or permitted by law.
=='''8. INTERNATIONAL TRANSFERS'''==
=='''INTERNATIONAL TRANSFERS'''==
==='''8.1 THIRD PARTIES OUTSIDE THE EUROPEAN ECONOMIC AREA (EEA)'''===
==='''THIRD PARTIES OUTSIDE THE EUROPEAN ECONOMIC AREA (EEA)'''===
We may share your personal data within our partner organisations which involves transferring your data outside the European Economic Area (EEA). Countries outside of the European Economic Area (EEA) do not always offer the same levels of protection to your personal data, so European law has prohibited transfers of personal data outside of the EEA unless the transfer meets certain criteria.
We may share your personal data within our partner organisations which involves transferring your data outside the European Economic Area (EEA). Countries outside of the European Economic Area (EEA) do not always offer the same levels of protection to your personal data, so European law has prohibited transfers of personal data outside of the EEA unless the transfer meets certain criteria.
Occasionally, we may employ third parties service providers that are based outside the European Economic Area (EEA) so their processing of your personal data will involve a transfer of data outside the EEA.
Occasionally, we may employ third parties service providers that are based outside the European Economic Area (EEA) so their processing of your personal data will involve a transfer of data outside the EEA.
==='''8.2 SAFEGUARDS'''===
==='''SAFEGUARDS'''===
Whenever we transfer your personal data out of the EEA, we do our best to ensure a similar degree of security of data by ensuring at least one of the below safeguards is implemented.
Whenever we transfer your personal data out of the EEA, we do our best to ensure a similar degree of security of data by ensuring at least one of the below safeguards is implemented.
===='''''8.2.1 European Commission Protection of Personal Data'''''====
===='''''European Commission Protection of Personal Data'''''====
We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission. For more information see European Commission: Adequacy of the protection of personal data in non-EU countries
We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission. For more information see European Commission: Adequacy of the protection of personal data in non-EU countries
===='''''8.2.2 Contracts for transfer of Personal Data'''''====
===='''''Contracts for transfer of Personal Data'''''====
Where we use certain service providers, we may use specific contracts approved by the European Commission which give personal data the same protection it has in Europe. For further details, see European Commission: Model contracts for the transfer of personal data to third countries.
Where we use certain service providers, we may use specific contracts approved by the European Commission which give personal data the same protection it has in Europe. For further details, see European Commission: Model contracts for the transfer of personal data to third countries.
===='''''8.2.3 US Privacy Shield'''''====
===='''''US Privacy Shield'''''====
Where we use providers based in the US, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between the Europe and the US. For further details, see European Commission: EU-US Privacy Shield.
Where we use providers based in the US, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between the Europe and the US. For further details, see European Commission: EU-US Privacy Shield.
===='''''8.3.4 Explicit Consent'''''====
===='''''Explicit Consent'''''====
If none of the above safeguards is available, we may request your explicit consent to the specific transfer. You will have the right to withdraw this consent at any time.
If none of the above safeguards is available, we may request your explicit consent to the specific transfer. You will have the right to withdraw this consent at any time.
Please email us at wikimaster@wikivet.net if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.
Please email us at wikimaster@wikivet.net if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.
=='''9. DATA SECURITY'''==
=='''DATA SECURITY'''==
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know such data. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know such data. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
=='''10. DATA RETENTION'''==
=='''DATA RETENTION'''==
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
=='''11. YOUR LEGAL RIGHTS'''==
=='''YOUR LEGAL RIGHTS'''==
==='''11.1 DATA PROTECTION LAWS AND YOUR RIGHTS'''===
==='''DATA PROTECTION LAWS AND YOUR RIGHTS'''===
Under certain circumstances, you have rights under data protection laws in relation to your personal data. These include the right to:
Under certain circumstances, you have rights under data protection laws in relation to your personal data. These include the right to:
If you wish to exercise any of the rights set out above, please email us at wikimaster@wikivet.net
If you wish to exercise any of the rights set out above, please email us at wikimaster@wikivet.net
''''''11.2 FEES''''''
===''''''FEES''''''===
You will not usually have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may legitimately refuse to comply with your request in these circumstances.
You will not usually have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may legitimately refuse to comply with your request in these circumstances.
==='''11.3 WHAT WE NEED FROM YOU'''===
==='''WHAT WE NEED FROM YOU'''===
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
==='''11.4 TIMING OF REQUESTS'''===
==='''TIMING OF REQUESTS'''===
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
=='''12. THIRD-PARTY LINKS'''==
=='''THIRD-PARTY LINKS'''==
The WikiVet websites may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
The WikiVet websites may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
=='''13. COOKIES'''==
=='''COOKIES'''==
You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies we use, please see WikiVet's [https://en.wikivet.net/Cookies_Policy Cookie Policy]
You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies we use, please see WikiVet's [https://en.wikivet.net/Cookies_Policy Cookie Policy]